Administrative Assistant

Godiva Belgique recrute

Description de l'offre

* Fluent spoken and written English
* Fluent French or Dutch
* A interest and passion the product and brand
* Excellent organisational skills
* Eye for details
* Ability to work with Excel, Power Point
* Able to communicate with people on every level

Complément d'information

* Organize Fedex shipments
* Consolidate shipments and pack items
* Fill the form and drop package at reception
* Follow shipment until delivery
Processing invoices controlled by Trade Marketing Team
* vendor if applicable
* Fill the Bon De Requisition (Request for payment) based on quotation
* Request signatures
* Scan and save on the server
* Follow with procurement to get Purchase Order
* When goods are delivered, send the reception confirmation
* Follow up invoices with the Finance Team
* Fill the request for credit note
* Follow with Finance Team

Control Invoices Checking File based on Invoices processed and Request made (3.5h/month)

Support for product launches (put together information to send to the whole team: Dubai, UK, Brussels) 1 per Quarter

* Product information consolidation

o Split samples within managers
o Selling Sheet
o Price Lists
o Pictures / Packshot
o Date of availability

* Gifts information consolidation

o Split samples within managers
o Info Sheet
o Price (to be update in the promotional planning)
o Pictures / Packshot
o Date of availability

* Marketing Support

o Consolidate with Trade Marketing the fixtures list for activities by destination

o Fill the transport request form
o Follow the shipment with logistic team
o Control the return of the fixture from Customers
o Control Courtrai stock

* Organize standard Point Of Sales Material request

o Send the request to the field team
o Consolidate the request
o Follow the shipment to customers

* Consolidate pictures of activation across EMEA

Personne de contact

Tél. :024221953