ADMINISTRATIVE & FACILITIES ASSISTANT

F.A.C.E. recrute

Description de l'offre

FACE JOB PROFILE: Part-time Administrative & Facilities Assistant – Traineeship
Key Duties

• RECEPTIONIST DUTIES
 Greet visitors and refer them to appropriate staff
 Screen calls and transfer to appropriate staff
 Open, sort and distribute incoming correspondence
 Prepare outgoing mail
 Manage agendas and schedule meetings
 Track Members’ requests

• ADMINISTRATIVE & CLERICAL SERVICES
 Update registers, databases, contact lists, boards
 Store information according to filing system
 Manage Office Machinery
 Create, edit, format documents in Word & Excel

• HOUSEKEEPING DUTIES
 Conduct site inspections & suggest measures to ensure cleanliness, tidiness & maintenance of the office
 Research and price repair work, maintenance, etc.
 Plan & monitor work activities of cleaning staff, as well as repair and maintenance work
 Running the dishwasher whenever necessary

• IN-HOUSE MEETING ASSISTANCE
 Welcome, set-up, service of catering/meeting needs
• STOCKING & SUPPLIES SERVICES
 Research, price and purchase office furniture, equipment and supplies
 Store stock in an effective and transparent manner

• OTHER
 Accounting
 Organisation of governance meeting: meeting material preparation, welcome, logistical support
 Travel arrangements
Qualifications, Skills & Experience

Essential
● Diploma in administration or experience in secretarial work
● Fluency in French & English
● Strong knowledge of Word and Excel
● Strong organizational skills and good time management
● Attention to detail
● Autonomy
● Friendly nature & positive attitude

Desirable
● Knowledge of German
● Knowledge of bookkeeping
● Experience of working with NGOs
● Driving licence

Complément d'information

The FACE Team in Brussels offers Traineeships and is currently looking for an Administrative & Facilities Assistant to join its team and assist with the smooth running of the Federation.
The post holder will report to the Office & Business Manager and assist the Administration Team in carrying out receptionist duties, administrative & clerical services, housekeeping duties, meeting assistance, and stocking & supplies services.
The ideal candidate has a degree in administration or experience in secretarial work. He/She is fluent in French and English, and is organized, meticulous, and autonomous.

Location: Brussels, Rue Frédéric Pelletier
Terms: Paid traineeship of 6 months, at part-time capacity (19h/week), with potential for extension (part-time work contract)
Starting date: August
How to apply: Please send your CV and covering letter in English to administration@face.eu

Personne de contact

Tél. :027326900